AIIM - SharePoint - Content. Collaboration. Process.
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The Document Management Paradox. How do you manage the unmanageable? Documents, whether paper or digital, are everywhere, and each year businesses create more content than all of the materials currently contained in the Library of Congress. It's important material often representing the core information flow of your business.
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Although you’ve invested in SharePoint, you may still be reintroducing paper and associated delays for signature approvals. Integrating a digital signature solution into SharePoint leverages your investment by fully automating the workflow from document creation through signature capture. This case study details how CPI, an inspection and quality assurance firm, used this functionality to streamline workflows and improve customer service.
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Keep your business moving and make it easy to be done electronically from anywhere. Watch this 2 minute video that shows how you can digitally sign documents and records, manage signature keys and digital certificates, and automate your business workflows.
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Functionality that is required in many applications such as scanning, OCR, business process management (BPM), Fax, ERP integration, e-signature and records management all require third party products and significant IT investment in development. This case study explains how SaaS enables the rapid deployment of content-centric applications that automate key processes.
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#1 - Do you need a scanning application or a capture application? The marketplace is filled with applications that provide a means to convert paper to digital form. If all you need to do is load paper and scan to a document library, and your volume is fairly light, scanning applications provide a simple, easy to use interface for these types of operations.
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#1 -- Learn how to manage risks and compliance. Managing business risk and achieving regulatory compliance are among the greatest challenges that enterprises face. There is increasing pressure to comply with evolving legislation, mandates, standards and regulations designed to protect against an array of risks that span different industries, disciplines, governments and geographies.
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Microsoft is firmly in the enterprise management space with the success of its SharePoint offering. However, SharePoint is only a tool and NOT a strategy for getting a handle on your information.
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There are the Windows SharePoint Services (WSS), the Microsoft Office SharePoint Server (MOSS) and Microsoft Search Server. Each bring their own functionalities to the table and build upon each other.
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Business take up of Enterprise 2.0 has doubled in the last year. According to this AIIM report, there has been a dramatic increase in the understanding of how Web 2.0 technologies such as wikis, blogs, forums, and social networks can be used to improve business collaboration and knowledge sharing, with over half of organizations now considering Enterprise 2.0 to be "important" or "very important" to their business goals and success. Only 17% admitted that they have
no idea what it is, compared to 40% at the start of 2008. However, only 25% of organizations are actually doing anything about it - but that is up from 12% in
the previous survey.
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Microsoft SharePoint has captured the ECM market’s attention. While some may argue that SharePoint is not a panacea and is perhaps being over-used, many organizations around the world are reportedly using it for one or more ECM-related projects.
This industry research report looks at whether SharePoint can be successfully deployed enterprise-wide, if it's best suited for particular applications, if it's capable of addressing all of an enterprise’s content management needs, and does it have particular functional strengths and weaknesses?
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Despite decades of theories and methodologies from BPR to Six Sigma, many organizations still find that processes are unowned, unmanaged, and out of control - in short, many organizations are "process ignorant."
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AIIM's annual State of the ECM Industry research found that compared to recent years, cost saving has taken a clear lead over compliance as the main business driver for investments in document and records management. Email is still out of control, with 55% of organizations having little or no confidence that important emails are recorded, complete and retrievable. Management of content types like SMS/text messages, blogs and wikis are largely off the corporate radar in 75% of organizations and their lack of inclusion in the corporate archive is a major risk.