AIIM Toolkits

Before you begin with any information management project, consult AIIM's industry toolkits to understand what you need to consider to ensure your project's success.  

How to Create a Defensible Disposition Strategy

Organizations have more information to manage today than they have ever had in the past. The good news is that our use of paper has declined but, on the flip side, our use of email and electronic documents has increased. While the simply “keeping everything” may seem the natural thing to do, it is not the best information management strategy for an organization. A few of the reasons for not keeping everything include the organization will pay to store valueless information, you will have unnecessarily large volumes of information to search through when looking to retrieve information, e-discovery and freedom of information risks, and over-retention of personal information is contrary to privacy legislation.

Some organizations provide little guidance to their users regarding the disposition of information, often resulting in the over-retention of information or inappropriate deletion of information. In most cases, this means there are duplicate documents and data stored in multiple repositories. We need to subject the unneeded, duplicated and expired information to consistent, repeatable and defensible disposition. In short, bring our information under control.

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