Case Studies and White Papers

• National Grid Legal Department Improves Collaboration and Increases SharePoint Adoption.

  National Grid is one of the world’s largest utility companies, safely delivering energy around the world in a reliable and efficient system. To address the requirements of its legal department, National Grid chose SharePoint as its document management system, and, to address the specific need to manage emails along with other case-related documents in SharePoint, chose the Contributor Add-In for Outlook. The Contributor Add-In makes it easy for National Grid’s legal staff to move emails from Outlook to SharePoint, while automatically capturing email metadata to organize and store case-related emails and documents. It also provides legal staff with offline access to SharePoint content when away from the office.

• Webcor Builders Improves Email Records Management

  Webcor Builders is one of California’s largest commercial builders. Using SharePoint and Colligo Email Manager, Webcor project teams have improved collaboration and organization, saving time and money. Colligo Contributor Uploader made it easy for staff to move important project related emails and attachments from Outlook to SharePoint, and helped to improve the adoption and ease-of-use of SharePoint for email records management.

• Is SharePoint a quick fix?

  The pace with which information management is evolving has enabled the viral spread of SharePoint. SharePoint has become a fixture; some would say a quick fix. However, the "big picture" still looms. It does not offer a long-term strategic path that enables organizations to capitalize on the value of information while meeting increasingly strict information governance and compliance requirements. Discover how to fill the gaps and turn SharePoint into a competitive advantage.

• Does your SharePoint implementation align IT with your business goals?

  Is your IT department aligned with your business goals?  Use the SharePoint assessment tool and find out. This new tool provides an enterprise-wide view of your SharePoint environment. It outlines critical information and defines an immediate plan of action as well as a long term road map for creating a structured approach to building a SharePoint solution that meets business objectives.

• 50% of organizations have SharePoint in use. But is it a true ECM system?

  SharePoint has spread its tentacles into the areas of enterprise content management (ECM), records management (RM), and business process management (BPM). However, its rapid adoption rate has created confusion in many organizations regarding their future strategy for information management. This report discusses the impact SharePoint is having, both for existing ECM-suite users and for those choosing SharePoint to be their first ECM system.

• How to ensure that relevant business information doesn’t slip through the cracks.

  Automatically capturing content in any format, from any device or location, and delivering it to a variety of Microsoft applications, ERP, CRM, and other line- of-business applications is critical. By automating document driven business processes and archives aligned with the needs of the individual, team, division, enterprise, and extranet, you can leverage SharePoint as the system of record, delivering straight-through processing.

• British Waterways saves $15 million annually in document and records management costs.

  Success story – British Waterways had a massive volume of paper records stored in 100 large file cabinets and growing each day. With storage space declining, the company needed to cost-effectively archive the large backlog of paper documents and electronically capture, archive, and retrieve documents at a moment’s notice. By leveraging SharePoint and a broad suite of SharePoint-enabled capture solutions they were able to significantly increase their productivity and efficiency. They also enabled their employees to retrieve documents in a matter of minutes as opposed to hours or days, regardless of their physical location.

• How Capture and SharePoint can complete your ECM implementation - part 1

  In this series, we’ll examine the elements of a successful enterprise capture solution for SharePoint, including how to deliver all information into SharePoint; how to categorize, extract and validate the information that drives the automation of business processes; and how companies have implemented enterprise capture with SharePoint to achieve a fast, measurable ROI.

• Building a sustainable enterprise capture strategy. How to go from where you are, to where you want to be.

  In its early years, document capture was used almost exclusively to “scan to archive,” a welcome replacement to storing paper documents in warehouses of file cabinets. Today, scanning documents for archival storage remains a safe, secure and cost saving alternative to holding paper. This brief road map provides a structured and phased approach to developing capture strategy that takes you from where you are to where you want to be.

• SharePoint creates challenges for organizations.

  SharePoint growth both in content, number of sites, and users brings several challenging realities to an organization. As SharePoint expansion occurs, firms must develop a centralized information management strategy and standard deployment architecture to ensure data integrity, long term scalability, and cost management. In gaining control over SharePoint infrastructure and content firms not only achieve operational efficiencies but also enable broader information governance objectives.

• Extend capture to SharePoint to complete your ECM implementation - part 2
  When enterprise capture is added to the SharePoint equation, consistent business rules can be applied to all captured content. In this series, learn how enterprise capture can deliver information into SharePoint to make it fully accessible.
  
• 63% of digital signature users achieve ROI in 12 months or less.

  In this report, we have measured the potential productivity benefits of a modern digital signature system and the implementation issues that may arise. Based on our survey data, we take a specific look at how it can be readily extended across the enterprise as well as the extended enterprise of customers and partners.

• Can you finally migrate to a single ECM platform?

  During the past 25 years, organizations have cobbled together a patchwork of content management systems to meet their wide-ranging requirements for capturing, sharing, securing, and working with corporate information. They have taken this piecemeal approach despite the redundant licensing, maintenance, support, development, and operating costs of multiple systems. There are many pros and cons to migrating your data into SharePoint, learn how to avoid the pitfalls.

• How can you save $1 million in improved document processing?

  This case study reveals how Midwest Operating Engineers Local 150 gained control over huge amounts of paper documents using a solution to a scan; index and store on a SharePoint intranet. They received their original payback projection in less than five months and improved their business processes.

• Realizing true records management with SharePoint 2010.

  In this webinar, you'll learn what SharePoint 2010 offers out of the box. And, how it can lower cost and risk through transparent application of compliance policies and consistent disposition of content. Find out why it succeeds in records management where other ECM platforms have failed.

• Where is it? Easily find and retrieve your data and documents in SharePoint.

  Explore different ways in which SharePoint can be used for data/document capture. This short video steps you through facilitating search and viewing content through imaging, as well as scanning paper documents and capturing electronic content in an ad-hoc basis to be stored in SharePoint.

• Is there such a thing as information governance in SharePoint?

  The rapid proliferation of SharePoint has led many companies to lose control of the very content they had hoped to better manage. In the wake of new regulations, credit crisis, and highly publicized internal fraud cases, it has become essential for organizations to consistently implement information policies for finding, holding and disposing of content in a timely manner. Find out how to empower users to manage their SharePoint content in true alignment with today’s growing corporate, legal and regulatory standards.

• Paper – great for the morning news, bad for workflow.

  When a company's business processes aren't optimal, oftentimes employees never realize it. In this case study, you will find out how one company eliminated the expenses associated with 30 employees signing paper-based documents ($3,000 in paper-related costs annually per signer) and saved approximately $90,000 in their first year alone.

• I need that approved now!

  In this short video demonstration, follow Jim as he shows you how to apply a digital signature workflow to a PDF document, then route it between multiple users within the Microsoft SharePoint 2010 environment.

• What Microsoft Didn't Tell You About SharePoint

  You have finally made the decision to implement your SharePoint strategy, congrats. However, Microsoft probably didn’t tell you about some possible limitations of a SharePoint-only strategy. In this eBook, we’ll discuss the advantages of using SharePoint for content distribution and how to ensure you are sharing all corporate information through this convenient portal.

• Breaking Down the SharePoint Barriers

  What is SharePoint? What is a Report Processing Engine? In today’s enterprises, the need to effectively manage back-office documents will always be a necessary requirement. In this eBook we will discuss the need to use a report processing engine in conjunction with your SharePoint solution, especially if you have found that SharePoint meets your collaboration and desktop-generated content needs better than the needs of your back office-generated output.