A scanning project worthy of a 'Band of Brothers'

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I opened a letter that has sat untouched for the last 70 years. Musty, brittle, and faded, I pried the paper from its well-worn sleeve. For the past few days, I’ve repeated this ritual hundreds of times as I’ve meticulously prepared and scanned the letters from my maternal Grandfather, Bob Mann, a WW2 Veteran. Most are written to my Grandmother, who passed her time during the war assembling parts of B-29 bombers, and writing letters daily to “her Bob” on the front lines. They tell stories of fear, love, triumph, tragedy, and adventure. He would sit in a foxhole and read comic books, and write letters home to his sweetheart; dreaming of a cottage on a tranquil lake to occupy his thoughts and take his mind off the constant sniper and artillery fire.

This letter is dated June 22, 1944, a few weeks after the invasion of France.People know me as someone who lives in a paperless office, and enjoys a paperless lifestyle, in fact I don’t own a printer. So you might be asking, why I have held onto this particular paper. My grandfather’s letters from the war tell a profound story. He was part of the invasion of France, liberated Paris, fought in the Battle of the Bulge, freed Belgium, and smashed the Eagle's Nest. That would make a great movie, right? Correct, and HBO turned his division’s story into ‘Band of Brothers’. I had heard some of this growing up, but now digging into his letters; it became totally real and personal for me.

“Don’t worry too much – the Germans may be tough but they don’t come at us with invincible and bullet proof skin. We shoot to kill like they do, and the chances are even, although I do believe we have them worried more or less. Did you know too that I’m the Army’s secret weapon- they never heard of me yet! Ha! Ha!”

Clearly, a sense of humor and pride runs in the family.

To help me with this project, Canon sent me 2 scanners to test, a P-215 portable scanner, and a DR-C125 desktop scanner. I originally thought that given the age and condition of the paper and the contents, I’d have to use a flatbed scanner and painstakingly prepare and scan 1 page at a time of thousands. After a quick chat, I was assured that the DR-C125 was built to handle fragile and delicate paper. 

My pulse was racing as I fed the first letter into the document feeder. Would it eat it and make for awkward conversations around the family dinner table? To my delight, the machine whipped into action, neatly separating each page, bringing the words to life on my screen. Using the integrated ImageFORMULA scanning utility, the process was a breeze. Page by page, note by note, the documents assembled themselves into perfectly arranged PDFs. I did a fist pump at my computer as technology revived the words locked on the page for the last 70 years.

Once I had a few pictures and letters scanned, my first message was to my Mom on Facebook when I shared the incredibly well reasoned and mature status update with the photo below; “Liberating Paris, suck it Hitler.”

Over the next few weeks, I’ll complete this project, and pending family approval share all of the letters online for others to enjoy as well. Thanks again to the fine folks at Canon for providing the scanner for this project and helping me recapture a piece of my history.

If you can't see the images below, you can view the entire gallery here. 

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Bud Porter-Roth

Letters of Note Website

Daniel, thanks for this great blog and for your efforts to preserve history. I heard about this fascinating site on NPR and thought you may be interested:

http://www.lettersofnote.com/

Look for the letter from John Kennedy, as a boy, asking his father for a raise. Great stuff.

Maybe you could contribute one of your letters........

Bud
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Victoria McCargar

Unfortunately, scanning isn't preservation

Wonderful project to be sure. With all due respect to Bud, you haven't preserved history, you've merely made it accessible. In the process you'll be creating a mass of digital surrogates that will then have to be preserved, and unlike Grandpa's letters, you'll never be able to stick them in a box and forget about them for 70 years. You'll now have to "curate" them, to use the buzzword.

I hope you'll do what archivists do with their treasures. Flatten the letters carefully and slide them into Mylar sleeves, put them in acid-free archival boxes, the kind buffered from ambient pollution (like oxidizing plastic) and put them away in a cool, dark, dry and fireproof place. I guarantee you'll get a century or two more out of them -- which is much more than you can say about the scans.
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Daniel O'Leary

Good point

That is a very good point Victoria. Digitally, I've archived everything by date and category, and paired it with a journal of his missions during the war.

For the physical records, that honestly was something I had not considered. I'm going to order the sleeves and box to store them when I'm done. There is a nice spot in the back of my closet that should keep them dry, dark, and safe.

UPDATE- it looks like I already have all of this equipment! Turns out that preserving old letter is basically the same as doing it with comic books, at least in this case. Being a nerd is awesome.
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Michael Lamkin

Picking nits

I was going to let this go, but when I saw the detail-oriented nature of Victoria's comments I decided to chime in. This is in hopes that you pay a bit more attention to detail re: your archival efforts. I'm guessing your grandmother did NOT assemble parts of B2 bombers inasmuch as they (B2s) were not around until the 80's. Otherwise, it would have been HER that was the secret weapon. . .
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Daniel O'Leary

Should be B-29...

But you can tell I've been playing a lot of Call of Duty lately, good spot.
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Mary Fisher

Letters

Dan,
These are fascinating! My dad was a radio operator/cryptographer in the war in the S. Pacific, and I too have letters. You have inspired me to scan them immediately along with family photos that, of course, are all on paper. Dad's 87 now, doing pretty good. Doesn't talk much about the war, but even now (I'm 61)he comes up with an incident or story that makes that time so much more real to me.
Keep up the good work!

Best,
Mary
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