September 04, 2012 - 2:48 PM
Below is an outline of the Managing Government Records Directive issued by the U.S. Office of Management and Budget on August 24, 2012. The full directive is found at http://www.whitehouse.gov/sites/default/files/omb/memoranda/2012/m-12-18.pdf.
This directive will have a profound effect on the management of government records and related business processes. By the nature of it's impact on such a large sector of the RM market, it will have an effect on the commercial market as well.
How do you think it will impact your organization?
MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES AND INDEPENDENT AGENCIES
From OMB and NARA, August 24, 2012
SUBJECT: Managing Government Records Directive
This Directive requires that to the fullest extent possible, agencies eliminate paper and use electronic recordkeeping. It is applicable to all executive agencies and to all records, without regard to security classification or any other restriction.
Federal agencies shall work toward two central goals.
Goal 1: Require Electronic Recordkeeping to Ensure Transparency, Efficiency, and Accountability
By 2019, Federal agencies will manage all permanent electronic records in an electronic format
By 2016, Federal agencies will manage both permanent and temporary email records in an accessible electronic format
Goal 2: Demonstrate Compliance with Federal Records Management Statutes and Regulations
Agencies Must Designate a Senior Agency Official (SAO)
SAO Shall Ensure that Permanent Records are Identified for Transfer and Reported to NARA. By December 31 , 2013 , the SAO shall ensure permanent records that have been in existence for more than 30 years are identified for transfer and reported to NARA.
Agency Records Officers Must Obtain NARA Certificate of Federal Records Management Training
Agencies Must Establish Records Management Training
SAO Shall Ensure that Records are Scheduled
NARA and other agencies (OMB and OPM) will take the following actions to assist agencies in meeting the two central goals of this Directive.
Section A: Require Electronic Recordkeeping to Ensure Transparency, Efficiency, and Accountability
Al Revise NARA transfer guidance for permanent electronic records
A2 Create new email guidance
A3 Investigate and stimulate applied research in automated technologies to reduce the burden of records management responsibilities
A4 Embed records management requirements into cloud architectures and other Federal IT systems and commercially-available products
A5 Evaluate the feasibility for secure "data at rest" storage and management services for Federal agency-owned electronic records
Section B: Create a Robust Records Management Framework that Demonstrates Compliance with Federal Statutes and Regulations and Promotes Partnerships
B1 The Archivist of the United States will convene the first of periodic meetings of all Senior Agency Officials
B2 Create a Community of Interest to solve records management challenges
B3 Establish a formal records management occupational series
B4 Continue to improve the effectiveness of Federal records management programs through analytical tools and enhanced NARA oversight
Section C: Improve NARA Processes to Serve Agency Needs
C1 Improve the Current Request for Records Disposition Authority Process
C2 Overhaul the General Records Schedules
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