August 03, 2012 - 9:59 AM
The current General Records Schedule (GRS) from the National Archives and Records Administration (NARA) is based on subjects and document types/format. Earlier this week NARA released a proposal that they are restructured the GRS and taking a big bucket approach. The new GRS approach will apply functional analysis with records structured by function and sub-function.
One of the things that I will be most intrigued about when the restructured GRS is completed are the new permanent records. NARA is proposing adding to the number of permanent records, as currently only 2-5% of all federal records are permanent and the rest are temporary. Especially since these are of a more "general" nature, you have to wonder what they will include that should be considered permanent which were not before.
There are many reasons why a restructured GRS is needed and NARA outlines this in their proposal. One of the biggest ones which be of particular of interest to AIIM's ERM community is that the new GRS will have retentions that are applicable to electronic records, something which the current GRS lacks.
I am only touching the surface here, but if you can access a PDF of the proposal here as well as read NARA's announcement here.
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