SharePoint Limitations as a Document Management System?

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Keywords: document management, SharePoint

By ,

July 19, 2010 - 12:00 PM

AIIM Webinar attendees routinely ask excellent questions. I'll begin sharing those in these pages as a launching point for discussion. For today, here's a question from June 23: SharePoint has a known problem - it reaches critical data volume mass fast and becomes very unworkable. So how can you work with SharePoint as a document management system? From the AIIM Webinar: Finally! Real Document Management on a Budget. Listen at http://www.aiim.org/Events/Webinars/Archived/402.
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several products use Microsoft APis to work around that problem and basically offer a solution that stores documents outside of Sharepoint document librairies. Sharepoint is used for its basic content servcies and any user using those products can see them as a web part . E-mail me id you need more.
toni.m.prince@gmail.com

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There are many ways to fine tune SharePoint so it performs well as a Document Management platform. The key to this is making sure the "BLOBs" (Binary Large Objects) are kept outside of the SharePoint Content Database (where possible), especially Images, older TIFF documents (scanned) etc. It is also important to use a method or tool that can not only reference the BLOBs residing externally but can index the content of those Blobs for Full Text Search purposes. There is a great FREE tool from AvePoint (leaders in SharePoint tech) called - DocAve Extender - http://www.avepoint.com/sharepoint-storage-extender-docave/ which can help you keep the content outside of SharePoint database on a cheaper SAN or Cloud Storage. Enhance the performance of SharePoint and save on storage costs too.

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