What is Document Management (DMS)?

What is Document Management (DMS)?

Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. The term document is defined as "recorded information or an object which can be treated as a unit". DM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records. Key DM features are:

• Check In / Check Out and Locking
• Version Control
• Roll back
• Audit Trail
• Annotation and Stamps
• Summarisation

Document management systems today range is size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:

• Storage location
• Security and access control
• Version control
• Audit trails
• Check-in/check-out and document lock down

Document management, while still recognized and utilized independently, it is also a common component found within an Enterprise Content Management environment. AIIM's comprehensive certificate program on Enterprise Content Management provides a solid foundation and understanding of how document management systems inter-relate to other components within the ECM environment. www.aiim.org/training

Learn more about AIIM - the only industry association totally dedicated to helping you find, control and optimize your information thru information, education, training, and resources.

DOWNLOAD User Guides depicting the intricacies of ECM, ERM, Compliance, and much more.	SUBSCRIBE Infonomics Magazine, AIIM's flagship publication available in print and online.	LEARN Classroom or online courses on ECM, ERM, BPM, Search, Enterprise 2.0, and Email.	SUBSCRIBE Infonomics Weekly eNewsletter for professionals in the ECM Industry.
REGISTER In-person seminars that help you automate document-centric processes.	DOWNLOAD Industry research to help you benchmark your organization.	DOWNLOAD ECM Toolkit 16 collections of information and resources.	JOIN AIIM  The only non-profit organization dedicated to helping you find, control, and optimize your information.