Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track
electronic documents and electronic images of paper based information captured through the use of a document scanner.
What is Document Management (DMS)?
Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. The term document is defined as "recorded information or an object which can be treated as a unit". DM systems allow documents to be modified and managed but typically lack the records retention and disposition functionality for managing records. Key DM features are:
- Check In / Check Out and Locking
- Version Control
- Roll back
- Audit Trail
- Annotation and Stamps
- Summarisation
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Document management systems today range is size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically. These include:
- Storage location
- Security and access control
- Version control
- Audit trails
- Check-in/check-out and document lock down
Document management, while still recognized and utilized independently, it is also a common component found within an Enterprise Content Management environment.
