Standards

AIIM's Standards Program develops and promotes high quality standards, recommended practices, technical reports, and industry specifications to support interoperability, interchangeability, and the global enterprise for information professionals

AIIM 25 Cover Image

ANSI/AIIM 25: 2012, Assessing Trusted Systems for Compliance with Industry Standards and Best Practices

This industry standard identifies the activities and operations an organization shall perform in order to evaluate whether the electronically stored information is maintained in reliable and trustworthy Enterprise Content (or Records) Management ECM (also referenced as EDMS, ERM, ERMS) systems.

This standard is based on the concepts/principles outlined in ISO 15801, 15489, 22957 and AIIM ARP 1– 2009, Section 5.3.3, it has become important for the creation of an industry standard associated with how to assess and evaluate all aspects of electronically stored document and records to determine the trustworthiness of the system and to establish the accuracy and reliability of the information returned from the system. This standard identifies the steps and activities necessary to determine whether the ECM system/solution is considered to follow the concepts defined in the above mentioned ISO standards related to Trusted ECM solution implementation and utilization.

The scope of this industry standard is to identify activities and operations an organization shall perform in order to evaluate whether the electronically stored information is maintained in reliable and trustworthy Enterprise Content (or Records) Management ECM (also referenced as EDMS, ERM, ERMS) systems. Using ISO 15801 section 5.1.1 , ISO 22957, and ARP 1 -2009 section 5.3.3 as a basis, this standard focuses on identifying factors that shall be considered when evaluating compliance with the relevant standards for an existing ECM system (or which shall be addressed during design of a new ECM system.) Establishing the existence of a trustworthy system is an important step in documenting the accuracy and reliability of the electronically stored information (ESI) maintained within that system or environment.

The purpose of this industry standard is to identify activities and operations an organization shall follow in order to ensure that ESI is created, captured and maintained in a reliable and trustworthy manner by evaluating its existing ECM system. The concepts defined in this industry standard shall also be incorporated into the design of a new system.

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