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AIIM White Papers

    • Date Written
      Mar 2 2010
    • Title
    • Summary


      Business prcesses, particularly those within Sharpoint, can come to a sudden halt if process documents need to be printed out just to collect signatures. Today’s digital signature systems, with well designed user and certificate management, can be readily extended across the enterprise, and indeed to the extended enterprise of customers and partners.

      Based on our survey data, we look at the regulatory requirement for signature approvals across different industry sectors, the drivers and issues for selecting a solution, the barriers to adoption, and the business benefits reported by existing users.
    • Date Written
      Nov 3 2009
    • Title
    • Summary


      Records management has gained increasing prominence over the past few years. From high-profile court cases, to new legislation and regulations, it has been dragged blinking from the archive basement where it traditionally resided into the blinding spotlight of center stage. Electronic records management systems have also matured, gaining in functionality and depth, and with adoption moving from government and regulated industries to all types of organizations, across all sectors. Yet even with this new high profile, it is not at all clear who is responsible for the management and preservation of the corporate memory or for the increasingly sophisticated mechanisms now available for managing records.
    • Date Written
      Jun 23 2009
    • Title
    • Summary


      To manage any form of content, you first have to capture it. Capture by itself will not produce any cost savings. The savings come from the process benefits and opportunities that flow once a document is freed from its physical form. It can then be data-extracted, indexed, viewed, moved, replicated, workflowed, stored and preserved electronically. In this survey by AIIM, we found that investments in document scanning and capture, when taken as part of a specific process improvement, can produce considerable cost savings in relatively short timescales – frequently paying back the initial investment in less than 12 months.
    • Date Written
      May 5 2008
    • Title
    • Summary


      Enterprise Content Management (ECM) is often discussed as if it were a single entity. In reality, ECM is a family of many technologies, which, if properly orchestrated, leverage the features of each component to bring about a powerful level of interaction between people and the business content and processes they use. Looked at in this way, ECM can be considered to encompass business strategy as much as it does information technology (IT) strategy. ECM systems offer a myriad of benefits. ECM can cross virtually every corporate application and every IT platform, on desktops, intranets, and so on, and thus affect virtually every user.
    • Date Written
      May 5 2008
    • Title
    • Summary

      Where there are organizations with competing interests, there is sure to be litigation.

      A party involved in litigation has a duty to preserve information that may be relevant to that litigation. In the past, this duty resulted mainly in storage of paper records. Today, however, the use of computers has created many more kinds of records — electronic records — that organizations are obligated to store. As quantities of electronic data have grown, the Federal Rules of Civil Procedure (FRCP) have been amended to regulate the storage of such data as it might apply to litigation.

    • Date Written
      Aug 10 2007
    • Title
    • Summary

      By now, American business has conceded that the myth of the “paperless office” will indeed remain a myth. The main reason: paper has real utility. If it did not, we would not be making and distributing as many copies of each document as we do, and the printing industry would be dying.

      While it is true that somewhere around 70 percent of all new corporate documents are digitally created, the remaining 30 percent that are distributed and processed as paper documents will stay at that rate and remain a problem for the foreseeable future. Moreover, a large quantity of forms that originate digitally are still printed and distributed as paper documents.

    • Date Written
      Jul 17 2007
    • Title
    • Summary
      Effective Collaboration can draw distributed teams and customers closer together, leading to better efficiency and stronger relationsips with customers.

      In this white paper, we explore some of the reasons collaborative tools have begun to gain traction with organizations. We examine the ways in which businesses and agencies are using collaboration tools, both internally and to cross organizational boundaries. Finally, we will identify the infrastructure required to support these tools, with particular emphasis on ensuring current and long-term access to the information generated through collaboration.
    • Date Written
      Sep 14 2005
    • Title
    • Summary

      So, is there a gap between Records Management and IT? Some may think not. They may feel that both talk the same language. These individuals are quite lucky that their Records Managers and IT departments talk the same language. On the other hand, they may also be fooling themselves into believing that the two are on the same discussion level.

      This white paper deals with the issue of bridging the gap between Records Managers and IT to improve the communications between these key departments. This bridge building will result in a higher level of success in projects undertaken which will greatly improve the organization's level of compliance.





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