AIIM White Papers

- Date Written
  
  May 5 2008
- Title
  
  Building an ECM Strategy - An AIIM White Paper
  Alternatives and Decision Points
- Summary
  
  Enterprise Content Management (ECM) is often discussed as if it were a single entity. In reality, ECM is a family of many technologies, which, if properly orchestrated, leverage the features of each component to bring about a powerful level of interaction between people and the business content and processes they use. Looked at in this way, ECM can be considered to encompass business strategy as much as it does information technology (IT) strategy. ECM systems offer a myriad of benefits. ECM can cross virtually every corporate application and every IT platform, on desktops, intranets, and so on, and thus affect virtually every user.
- Date Written
  
  May 5 2008
- Title
  
  In Search of Search in e-Discovery - An AIIM White Paper
- Summary
  
  Where there are organizations with competing interests, there is sure to be litigation.
  
  A party involved in litigation has a duty to preserve information that may be relevant to that litigation. In the past, this duty resulted mainly in storage of paper records. Today, however, the use of computers has created many more kinds of records — electronic records — that organizations are obligated to store. As quantities of electronic data have grown, the Federal Rules of Civil Procedure (FRCP) have been amended to regulate the storage of such data as it might apply to litigation.
- Date Written
  
  Aug 10 2007
- Title
  
  Recognize This - An AIIM White Paper
  Using Intelligent Document Recognition to Automate Enterprise Content Management
- Summary
  
  By now, American business has conceded that the myth of the “paperless office” will indeed remain a myth. The main reason: paper has real utility. If it did not, we would not be making and distributing as many copies of each document as we do, and the printing industry would be dying.
  
  While it is true that somewhere around 70 percent of all new corporate documents are digitally created, the remaining 30 percent that are distributed and processed as paper documents will stay at that rate and remain a problem for the foreseeable future. Moreover, a large quantity of forms that originate digitally are still printed and distributed as paper documents.
- Date Written
  
  Jul 17 2007
- Title
  
  The Rationale and Requirements for Collaboration - an AIIM White Paper
- Summary
  
  Effective Collaboration can draw distributed teams and customers closer together, leading to better efficiency and stronger relationsips with customers.
  
  Individuals have been working together— collaborating—since humans first began communicating with each other. Over time, the ways in which individuals have collaborated have grown in scope and complexity, from oral traditions to newer, electronic messaging. Yet historically collaboration has either required personal presence or tolerated significant lags between sending and receipt in the exchange of information. Even as technology shrinks the world and speeds up communications, collaboration technologies have only really been embraced by the modern office in the past few years.
  
  In this white paper we will explore some of the reasons collaborative tools have begun to gain traction with organizations. We will examine the ways in which businesses and agencies are using collaboration tools, both internally and to cross organizational boundaries. Finally, we will identify the infrastructure required to support these tools, with particular emphasis on ensuring current and long-term access to the information generated through collaboration.
- Date Written
  
  Sep 14 2005
- Title
  
  Records Management and IT: Bridging the Gap - an AIIM White Paper
- Summary
  
  So, is there a gap between Records Management and IT? Some may think not. They may feel that both talk the same language. These individuals are quite lucky that their Records Managers and IT departments talk the same language. On the other hand, they may also be fooling themselves into believing that the two are on the same discussion level.
  
  This white paper deals with the issue of bridging the gap between Records Managers and IT to improve the communications between these key departments. This bridge building will result in a higher level of success in projects undertaken which will greatly improve the organization's level of compliance.